A vendor management system is how you distribute requisitions to approved staffing suppliers, compare what comes back, and govern the commercial terms behind each placement. This one puts agency submissions in the same pipeline as your direct candidates.
Agency and direct candidates screened against the same scorecard, with the source still visible.
Submissions are matched at the point of arrival, before an ownership claim attaches.
Fill rate, quality, time to submit and cost — the scorecard every supplier is ranked on.
Vendor management is included from the ₹1,000-per-user tier upward, and custom at enterprise.
Pitch N Hire VMS governs a contingent bench. Vendors are onboarded against your rate cards, SLAs and compliance requirements; a requisition publishes to the approved bench for that category at once; submissions are deduplicated and ranked like any other applicant; and timesheets and invoices reconcile to the placements and approvals behind them.
The design principle is that vendor submissions are not a side channel. They enter the same ATS pipeline as direct applicants, are scored in the same interview stages, and once a contractor starts, the record carries into onboarding and payroll. The source stays visible on the record for attribution and billing, so a like-for-like comparison between an agency's candidate and your own pipeline is possible rather than theoretical.
The record chain is what makes it auditable: a requisition receives a submission, a submission becomes an assignment carrying start and end dates, an approver and a now-fixed rate, timesheets attach to the assignment, approvals attach to the timesheet, and the invoice is generated from approved time. A duplicate claim is settled by whichever record shows the first submission, timestamped by the system rather than typed by either party.
Six features and one data model. The data model is the part that decides whether an invoice dispute is settleable.
Fill rate, quality, time and cost per supplier, ranked, and every vendor compared against your own direct pipeline on the same basis. A bench you cannot rank is a bench you cannot manage.
Every incoming submission is matched against your existing database and against submissions already received from other vendors. A candidate already in your pipeline is flagged at the point of submission, before any ownership claim attaches, so two agencies cannot both bill for the same person.
Enforced at submission rather than argued at invoice. A submission outside the agreed rate for that category does not silently enter the pipeline and surface as a surprise on a bill three months later.
Requisition, submission, assignment, timesheet, approval, invoice — each attaching to the one before it. An invoice is generated from approved time against a rate that was fixed at assignment, which is why the paperwork reconciles.
Insurance, right-to-work and certification tracked with expiry dates. The evaluation advice on the product's own page is to let a document expire on a live assignment during the trial and find out who gets told, and when.
The other half of the same system: suppliers submit candidates, share shortlists and collect feedback in one place instead of an email thread. Employers grade the bench; agencies work it.
The four steps the product page publishes — governing a bench rather than chasing email threads.
Vendors sign rate cards, SLAs and compliance documents, and are approved per category. Approval routes decide which suppliers a given requisition reaches.
Publish a requisition to the approved bench for that category at once, rather than forwarding it to five inboxes and reconciling the replies by hand.
Submissions are deduplicated on arrival and ranked like any applicant, in the same pipeline and against the same scorecard as your direct candidates. The source stays on the record.
A submission becomes an assignment with start and end dates, an approver and a fixed rate. From here the contractor's record carries into onboarding and payroll like any other joiner.
Timesheets attach to the assignment, approvals attach to the timesheet, and invoices are generated from approved time — so spend by supplier, rates paid for comparable work, tenure and response time are all reportable.
The product serves both sides of the same relationship, which is unusual and is the reason the client portal exists.
Heads of contingent workforce, procurement and category managers at employers who need the bench graded, the rate card enforced and the spend visible by supplier.
Agency owners, delivery heads and account managers using the client-portal side to submit, share shortlists and collect feedback — with the duplicate check protecting their own claim as much as the client's.
Firms running a bench against bids, where margin per head is the number that matters and assignment tenure is a compliance question as much as a commercial one.
From the page's own section on what a VMS does not solve — worth quoting because it is the opposite of how this category usually sells.
Every incoming submission is matched against your existing database and against submissions already received from other vendors. A candidate already in your pipeline is flagged at the point of submission, before any ownership claim attaches, so two agencies cannot both bill for the same person.
Yes. Vendor management governs the bench you already use rather than replacing it — vendors are onboarded against your own rate cards, SLAs and compliance requirements.
They land in the same pipeline and are screened against the same scorecard, which is what makes a like-for-like comparison possible. The source stays visible on the record for attribution and billing.
A vendor management system is software; a managed service provider is a company that operates a programme for you, often on top of one. Keep the two decisions separate during evaluation — and if an MSP runs the platform, settle data ownership in the contract.
Usually the VMS, because the transaction is a supplier arrangement rather than an application: a rate is agreed, a contract is issued and timesheets follow. The candidate still moves through the same screening pipeline.
Ask, and negotiate it in the contract — in what format and within what period after termination. Assignment records and rate history are the part you will want back, and the product page tells buyers to settle exactly this before signing.
Talk to the group and a senior lead scopes it in writing, or go straight to the product's own site and look at it yourself. Neither route commits you to the other.
Name the number you need to hit. A senior lead replies within one business day and a costed plan follows within three working days.
The product's own page: the scoreboard, the record chain, the evaluation questions to ask a vendor, and where it sits in the plan matrix.
Everything the group sells around Pitch N Hire VMS — the company that delivers it, the nearest siblings, and the full list.